Billable hours get missed
Hours scrawled on a notepad or remembered at the end of the week mean invoices end up smaller than the time actually worked.
Buildstate Invoice
Turn site hours into invoices in minutes.
Track time, capture expenses, manage clients and projects, and create professional invoice PDFs from your phone.
Built for contractors · One simple annual price
The contractor admin problem
Less paperwork. More billable hours.
The admin side of contracting eats hours every week. Buildstate Invoice replaces the spreadsheet-and-shoebox workflow with something you can run from your phone.
Receipts scattered everywhere
Fuel, materials and tool hire receipts are split between glove boxes, photo rolls and message threads — and easy to lose at tax time.
Invoice prep takes too long
Stitching hours, expenses and client details into a tidy invoice at the kitchen table on a Sunday isn't a great use of anyone's weekend.
Spreadsheets become messy
One file becomes ten. Formulas break. Versions drift. A simple invoice now needs a project to fix.
Features
Everything a contractor needs to bill the job.
Time tracking
Start and stop a timer from your phone while you're on the tools, with billable rate already applied.
Manual time entries
Forgot to start the timer? Add hours after the fact with notes, project and date.
Expenses & receipts
Capture an expense and attach the receipt photo straight from the camera — no more glove-box folders.
Clients & projects
Keep client details, contacts and projects organised so invoicing is always a few taps away.
Professional invoice PDFs
Generate clean, branded invoice PDFs ready to email, AirDrop or print for the client.
Dashboard overview
See unbilled hours, outstanding invoices and recent expenses at a glance, in one screen.
Business settings
ABN, GST, payment terms, default rates and invoice numbering — all configured from your phone.
Data export
Export invoices, expenses and time entries when it's time to hand records to your bookkeeper or accountant.
How it works
From site hours to invoice in four steps.
- 1
Track time
Start a timer on site or log manual hours after the job. Hours land against the right project.
- 2
Add expenses
Snap a receipt and add the expense to the project. Materials, fuel, hire — all in one place.
- 3
Choose client & project
Pick the client and project to invoice. Buildstate Invoice rolls up billable time and expenses.
- 4
Generate & share PDF
Tap to generate a professional invoice PDF and send it straight to your client.
Inside the app
Designed for the phone in your pocket.
Track time, log expenses and send invoices without opening a laptop.
Dashboard
Time tracking
Invoices list
Invoice PDF preview
Expenses & receipts
Settings / More
Pricing
One price. No tiers. No surprises.
Simple annual pricing for contractors who want invoicing without complexity.
Buildstate Invoice
$79.99/year
Annual subscription
- Unlimited time entries, expenses and invoices
- Receipt photo attachments
- Professional invoice PDF export
- Clients, projects and business settings
- Data export to share with your bookkeeper
App Store pricing may vary by country and applicable taxes.
Your data, your business
Built around the basics that actually matter.
Your data belongs to you
Your time entries, expenses, invoices and client records stay with your account.
Account deletion in-app
Delete your account directly from the app whenever you choose to stop using it.
Organised by workspace
Invoices and business records are organised by workspace / company so they stay tidy.
Real support
Email admin@buildstate.com.au and a human reads it.
FAQ
Common questions
Who is Buildstate Invoice for?
Contractors, sole traders, subcontractors, small civil and construction businesses, consultants charging by time, and field workers who invoice for labour, expenses or project work.
Does it support GST?
Yes. You can configure GST in business settings, and it's applied to invoices generated in the app.
Can I export invoice PDFs?
Yes. Every invoice can be exported as a professional PDF, ready to email, print or share with your client.
Can I add receipt photos to expenses?
Yes. Attach a receipt photo from your camera or photo library when you log an expense, so the evidence stays with the entry.
Can I manage clients and projects?
Yes. Keep your client list, contact details and projects organised inside the app, and bill time and expenses straight to the right project.
Can I delete my account?
Yes. Account deletion is available directly from within the app, so you can remove your data when you no longer need the service.
Is Buildstate Invoice part of the wider Buildstate toolkit?
Buildstate Invoice is the mobile invoicing app from Buildstate. The wider Buildstate platform covers civil site operations — sign-in, programme, ITPs, capture and documents — at buildstate.com.au.
Ready to simplify your invoicing?
Built for contractors who want less admin and faster invoicing.
